About the job
Card Factory has over 1000 stores in the UK and Ireland helping our customers celebrate life’s moments. We have an exciting 5 year strategy to take us into new markets and different ways of operating. Our culture is inclusive and we welcome innovative and creative thinkers into our family. Our style is open and transparent and we encourage and support everyone to be the best version of themselves whatever their role.
Our payroll team is the heartbeat of HR – a critical partner for our colleagues. We have a team member going off on maternity leave and are looking for someone to step in for a period of 12 months.
This role manages the delivery of a busy retail payroll. We can have up to 10,000 employees working for us at some times of the year and we need someone to oversee the end to end delivery of this payroll ensuring a seamless experience for our people in stores.
The day to day
- Manage a team of payroll administrators to effectively deliver end to end payroll for over 7000 monthly paid colleagues across the UK and ROI
- Manage the information feed from our systems - My People (T&A) into Microsoft Excel, manipulate and import into Open People (Payroll)
- Monitor and investigate areas of concern in relation to My People and the correct use of the timesheet system
- Track hours to ensure all employees receive the correct hours from My People
- Process all fixed and variable pay elements accurately, including but not limited to, Overtime, Bonus Payments, Part month changes for Starters / Leavers and Leavers Holiday Pay
- Ensure all New Starters, Leavers and Changes are transferred onto Payroll accurately and on time
- Maintain employee record files and ensure that all employees are set up on the correct contract type, hours, pay and job title
- Maintain a sound awareness of Statutory Payments and Deductions
- Assist with Pension Scheme Administration including ensuring all communications are issued within the agreed timescales
- Ensure all Statutory Payroll Obligations are met including RTI submissions, HMRC Notifications and Payment Deadlines
- Process Attachment of Earnings Orders
- Manage the Monthly Salary Finance Scheme including Payments and Deductions
- Produce monthly reports for HR and Finance.
- Support the Group Payroll Manager on project work as and when required
- Ensure all customers both Internal and External are responded to in line with current SLAs
- Work as part of the team to support each other to deliver
- Embed continuous improvement in everything you do
About You
- Have experience coordinating all payrolls, including calculations, reporting and monthly processes;
- Be proficient and confident in Excel up to intermediate level;
- Have strong GDPR knowledge;
- Be an effective team leader;
- Have a flexible approach to working hours;
- Have knowledge of PAYE and National Insurance rates, limits and processes;
- Maintain knowledge of all statutory payments and deductions;
- Organised and delivery focused with strong attention to detail
- Ability and experience of working to deadlines
Why join us
In return we offer a wide range of benefits to support your physical, mental and financial wellbeing.
- 33 days annual leave entitlement (inc public / bank holidays)
- Cycle to Work Scheme
- Employee Assistance Programme
- Save as you Earn scheme
- 15% Staff Discount
- Discounted Gym Memberships
- SAYE scheme
- Bonus Scheme
- O2 open mobile contracts
- Salary Finance
- Pension
- Discounted Car Leasing
- Employee Care
- Flex My Day
- Card Factory Foundation
- MyCardFactory App: discounts at leading retailers
Smart working means that there is flexibility to work both in the office and remotely. There are some tasks for this role that do need to be office based but we encourage our colleagues to manage their own hours and to focus on output and delivery. We also like to build relationships face to face but understand some colleagues are more productive in an environment outside the office.
For any questions email: vacancies@cardfactory.co.uk (we do not accept CVs via email)
This is an exciting role with genuine prospects for the right candidate. If this role describes you and your career aspirations, click apply now.
Visit our website to see the products we sell at https://www.cardfactory.co.uk/
For any questions email: vacancies@cardfactory.co.uk (we do not accept CVs/Applications via email)
We reserve the right to close this vacancy once sufficient suitable applications have been received. We advise applying early to avoid disappointment as applications will be reviewed regularly.
No agencies please.
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