Job Introduction

Here at the Card Factory we have a fantastic opportunity to join our fun and friendly payroll team, the Payroll Co-Ordinator will support the Payroll Team Leaders in ensuring that all payrolls within the Group are processed in an accurate and timely manner.

Role Responsibility

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Key Tasks

• Process the Group payrolls accurately and on time
• Process New Starters, Change of Details forms, Leaver forms and absence records by entering the details into the payroll system (Open People)
• Maintain employee record files and ensure that all employees are set up on the correct contract type, hours, pay and job title
• Ensure data accuracy of employee records on a monthly basis, to maintain, check and update in line with Company standards, contractual information & legislation
• Support the Payroll Team Leaders in ensuring the timely coordination of all payrolls including calculations, reports and month end processes
• Support the Payroll Team Leaders in ensuring that all monthly payrolls are reconciled and appropriate files for Pension Auto-enrolment and RTI are submitted in a timely manner
• Provide support to the Payroll Administrator

To provide cover (holidays / sickness) on all aspects of the Payroll Administrator’s duties

The Ideal Candidate

Essential

• Professional qualification (CIPP) or a minimum of 2 years’ recent experience in a payroll processing environment
• Knowledge and experience of a Payroll function and employee lifecycle from New Starter to Leaver
• Experience of using an integrated HR, Payroll & Finance system (such as SAP, itrent, Northgate, Resourcelink or Oracle)
• Excellent attention to detail skills and an ability to quickly learn and adapt to new software / systems
• Proficient in the use of Microsoft Office packages, in particular Excel, especially in VLOOKUP’s & Pivot Tables
• Ability to work within a team and to adopt a coaching approach enabling others to enhance their skills both virtually and office based
• Ability to effectively plan, prioritise and manage several tasks simultaneously working proactively and with minimal supervision
• Able to be calm and resilient under pressure
• Ability to communicate with customers of all backgrounds and at all levels with Professionalism
• Accurately undertaking tasks and responding to requests within Dept. SLA’s; 
• Maintaining confidentiality at all times whilst complying with GDPR; 

Preferable

• Ability to interpret policy using up to date knowledge of Payroll & Pensions legislation, relevant regulations and policy, including recent data protection laws to give clear and helpful advice and solutions to customers

Ability to suggest new and innovative solutions to improve service delivery and customer experience

About the Company

Card Factory is the UK’s leading specialist retailer of greetings cards, dressings, and gifts with over one thousand stores across the UK and Ireland.  In 2020 we launched our exciting 5-year business strategy including our vision of becoming a true Omni-channel retailer.  This strategy sees significant investment into our colleagues across the business creating multiple opportunities to join a fast-paced environment and be part of our exciting journey.  

In return, we offer a wide range of benefits to support your physical, mental, and financial wellbeing.

Benefits

• Pension
• 15% Card Factory colleague discount in-store and online
• Save As You Earn scheme
• Financial Wellbeing Support       
  • Financial Education Tools
  • Salary Advance
• Seasonal incentive schemes
• Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together
• Discounted gym membership, mobile phone contracts, and car leasing
• Discounts across 100’s of UK retailers
• Employee Assistance Programme – access to tools to support mental, physical, and financial wellbeing
• Enhanced Maternity, Paternity, and Adoption leave

This is an exciting role with genuine prospects for the right candidate. If this role describes you and your career aspirations, click apply now.

For any questions email: vacancies@cardfactory.co.uk (we do not accept CVs/Applications via email) 

We reserve the right to close this vacancy once sufficient suitable applications have been received. We advise applying early to avoid disappointment as applications will be reviewed regularly. 

No agencies, please.

Sportswift Ltd T/A cardfactory