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Payroll Co-Ordinator

Job Introduction

Welcome to cardfactory and your opportunity to be part of our exciting future. You’ll be joining one of the top five best big companies to work for and become a key figure in our friendly people team.

This is an exciting opportunity to join our Payroll team. In this role, the Payroll Co-Ordinator will support the Payroll Team Leaders to ensure that all payrolls within cardfactory are processed in an accurate and timely manner. 

We operate smart working principles at cardfactory, combining some days working from our support centre in Wakefield (1-2 a week) with some days working remotely from home.

Role Responsibility

  • Assisting with processing of the Group payrolls accurately and on time, aswell as assisting with processing of New Starters, Change of Details, Leavers, Statutory and absence records.
  • Reviewing employee records and ensuring that all employees are set up on the correct contract type, hours, pay rate and job title.
  • Ensuring data accuracy of employee records on a monthly basis, to maintain, check and update in line with Company standards, contractual information & legislation.
  • Supporting the Payroll Team Leaders in ensuring the timely coordination of all payrolls including calculations, reports and month end processes.
  • Supporting the Payroll Team Leaders in ensuring that all monthly payrolls are reconciled and appropriate files for Pension Auto-enrolment and RTI are submitted in a timely manner
  • Providing support to the Payroll Administrator on all aspects of the Payroll Administrator’s duties when required.

The Ideal Candidate

  • Previous experience within a payroll processing environment.
  • Excellent attention to detail skills and an ability to quickly learn and adapt to new software / systems
  • Proficient in the use of Microsoft Office packages, particularly Excel, especially in VLOOKUP’s & Pivot Tables
  • Able to work within a team and to adopt a coaching approach enabling others to enhance their skills both virtually and office based
  • A strong multi-tasker and able to manage several tasks simultaneously working proactively and with minimal supervision.

About the Company

Card Factory is the UK’s leading specialist retailer of greeting cards, dressings, and gifts with over one thousand stores across the UK and Ireland.  In 2020 we launched our exciting 5-year business strategy including our vision of becoming a true Omni-channel retailer.  This strategy sees significant investment into our colleagues across the business creating multiple opportunities to join a fast-paced environment and be part of our exciting journey.  

In return, we offer a wide range of benefits to support your physical, mental, and financial well-being.


  • 25% Card Factory colleague discount in-store and online
  • Save As You Earn scheme
  • Financial Wellbeing Support       
    • Financial Education Tools
    • Salary Advance
  • Seasonal incentive schemes
  • Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together
  • Discounted mobile phone contracts
  • Discounts across 100’s of UK retailers
  • Employee Assistance Programme – access to tools to support mental, physical, and financial wellbeing
  • Enhanced Family leave

This is an exciting role with genuine prospects for the right candidate. If this role describes you and your career aspirations, click apply now.

We reserve the right to close this vacancy once sufficient suitable applications have been received. We advise applying early to avoid disappointment as applications will be reviewed regularly. 

No agencies, please.

Sportswift Ltd T/A cardfactory


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